Careers At GBSM

Do you love thinking big, while driving impact?

While we find many of our staff – like our clients – through direct referrals, we are always looking to connect with as diverse a group of experienced and talented individuals as possible. Our hiring goals are always bringing added value and results to our clients, and bringing on new staff who can strengthen and diversify our vibrant culture. If this interests you and you want to know more about who we are and what we do, send us your resume. Please understand, due to the large number of interested individuals, we cannot respond to everyone. We are looking for a mutual fit and will connect if we see an opportunity.

Billing Clerk and Office Operations

ABOUT GBSM:

GBSM is a Denver-based communications and consulting firm working with a dynamic client base, including a variety of diverse public and private companies, national non-profit organizations, higher-education institutions and local and state governments and agencies. We have 35+ years of proven excellence in helping our clients navigate their strategic and crisis communications, public affairs and management consulting needs. We pride ourselves on quality over quantity, thoughtful strategy over impactless flash, teamwork over bravado and often helping our clients avoid or deflect unwanted attention, rather than clamoring for it. We are mightily invested in helping the communities in which we operate be vibrant, thriving and welcoming to all.

ABOUT THE POSITION:

The Billing Clerk and Office Operator role is a fantastic opportunity to join an established and growing company that puts their employees first. Reporting to the CFO, this position is well suited for those looking for a growth opportunity to build their skills in billing, collections, and basic office operations.

Included in the responsibilities are the following:

  • Billing:
    • Prepare monthly client invoices and send to clients, ensuring accuracy and timeliness; time entry and editing for senior management
    • Prepare and monitor monthly client budgets, delivering regular updates to client leads
    • Manage full-cycle client billing and invoicing process monthly
    • Manage client files and communications as needed; send client payment reminders, updated information, etc.
    • Expense tracking, reconciliation and submission monthly; mange vendor payables for clients
    • Manage vendor 1099 forms and end of year compliance
    • Improve and update billing procedures; evaluate new billing software
    • Respond to client billing inquiries
    • Request and maintain client certificates of insurance per project
  • Office Operations
    • Building, equipment, facilities, IT and other 3rd party vendor management
    • Ordering office and kitchen supplies; ongoing office supply and asset inventory management 
    • Office stocking and maintenance of shared spaces 
    • Backup for opening and closing the office
    • Backup answering mainline phone and directing calls 
  • Ad-hoc projects as assigned

QUALIFICATIONS:

  • Minimum 3 years’ experience in client billing, invoicing and/or bookkeeping
  • Experience with administrative support, office operations or IT a plus
  • Proficiency with Microsoft Excel, Adobe and Microsoft Teams
  • Strong attention to detail; problem solving, analytical, and organizational abilities
  • Demonstrated ability to work independently with a strong sense of urgency to meet deadlines; self-motivated and reliable
  • Excellent multi-tasking, communication and interpersonal skills to work with internal team and external vendors

WHAT WE’RE OFFERING:

  • Competitive starting compensation of $55,000-$60,000, with yearly bonus opportunity, 401(k) matching, and a full health and wellness benefits package
  • A supportive office culture with room for advancement, including internal and external learning and development opportunities
  • Hybrid work with workspace in LoDo; in-office expectations of at least 4 days a week; unlimited vacation after 6 months.   

Interested candidates, we look forward to reviewing your background and experience!  Please submit your resume and a cover letter to careers@gbsm.com for consideration.